Year Round Agency

Year Round Agency is a creative marketing team specializing in campaign management, content creation, and client communications. Like many agencies, their team was spending significant time on repetitive tasks: taking meeting notes, drafting proposals, writing captions, reporting on social media performance, and manually organizing client communications.

PromptLab partnered with Year Round to design and implement an AI automation rollout that transformed the way their team operates — cutting down admin work, accelerating delivery, and keeping the entire agency in sync.

Services provided:

• AI Consulting & Workflow Design

• GPT Workflow Setup & Client Foldering

• Email & Calendar Automation

• AI Notetaker → Slack Integration

• Proposal Generation (GPT + Canva)

• Ongoing Maintenance & Optimization

RESULTS:

✓ 100% of meetings auto-documented, with action items delivered instantly in Slack

✓ Dozens of hours saved per week in admin, note-taking, and manual content posting

✓ Improved team alignment with all client info stored in organized GPT folders

WHY IT MATTERS

For Year Round Agency, automation isn’t about replacing creative work, it’s about removing the repetitive, time-consuming tasks that drain focus. By embedding AI across their client lifecycle, the agency can now dedicate more energy to strategy and storytelling while the AI handles the busywork in the background.